Summer Housing
Summer Housing in the GSAS Residence Halls - Summer 2008
Be sure to read all of the information below before applying to the Residence Halls for the summer
Eligibility And Priority
Housing during the summer of 2008 is available to all full-time registered students at Harvard University. Incoming students and students graduating in June 2008 are not eligible for summer housing. Priority for housing is given to current residents of the GSAS Residence Halls who apply for Long-Term summer housing by the March 21 deadline. If demand for rooms exceeds the number of rooms available, a lottery will be conducted. Applications received after the March 21 priority deadline wil be assigned rooms on a space-available basis.
Type Of Housing/Duration Of Contract
There is only one type of summer housing available this year: Long-Term (approximately 11 weeks ending 8/17). Short term housing will not be offered this summer due to extensive facilities projects that will take place.
Long-Term Summer Housing in Child Hall
Long-Term summer residents will be housed in Child Hall this summer. For those currently living in the GSAS residence halls, the contract for Long-Term Summer Housing begins at noon, May 29, 2008, and, ends Sunday, August 17, 2008, at noon. The 2007-08 academic year move-out date is noon, May 29, 2008; summer move-in dates for current residents will be June 6, 2008 Friday. Move-in dates prior to June 6th may be negotiated for Harvard full-time undergraduate students.
Please note that the GSAS Residence Halls are older buildings and are meant to be a practical, low-cost housing solution for graduate students. Unfortunately, the buildings cannot support central air-conditioning, but we recommend bringing an extra fan if you are especially senstive to heat.
Interim Housing for Continuing Residents
Interim housing is NOT guaranteed and will be filled based on availability. Residents should make sure to have alternate housing for the Interim period. Long-Term summer residents who are assigned a room in a GSAS Residence Hall for the 2008-2009 Academic Year MAY be permitted to stay in a GSAS Residence Hall for the interim period, August 17, 2008 – August 28, 2008. Summer residents who do not have a room assignment for the 2008-2009 Academic Year are not eligible for Interim housing. Students who are granted Interim housing will be charged an additional fee consistent with the weekly fee for their summer housing room.
Facilities projects take place during the summer months, and, in particular, during the Interim housing period. Residents may experience some inconvenience to their schedules due to facilities projects.
Accommodations
Conference Housing
Please be aware that summer residents will be sharing the halls with a variety of conference groups. Richards and Perkins Halls in particular will house several conference groups throughout the summer. There will also be some conference participants in Child Hall. These groups tend to be very social and often produce more noise than term-time residents.
Bathrooms
All floors during summer housing will be coed. Each floor in Child Hall has one bathroom that is designated for use by either men or women.
Meal Options
Kitchens, which are available on every floor for use by residents, are equipped with a refrigerator, stove/oven and a microwave. Individuals must provide their own dishes, pots, and pans. Meal contracts at the Dudley Café are not available during the summer months; however, residents are invited to visit the Harvard Dining Services Web site, http://www.dining.harvard.edu/, for more information about summer food service options.
Laundry/Linen Service
Washers and dryers are located in the basement of all GSAS residence halls. These machines can be operated with coins or Crimson Cash. Linens are not included in the room fees. Individuals must provide their own sheets, blankets, towels, and pillows. If you would like to arrange for linen service, please contact Harvard Student Agencies, 617-496-3412.
Telephone Service
There is a telephone outlet in each room that is active upon move-in; however, residents must supply their own telephone. As a service to residents, GSAS provides unlimited calls to all metro Boston exchanges on the room phone lines. In order to make long distance calls, students will need to purchase a calling card or arrange for a Personal Billing Number (PBN) through PaeTec Communications, the telephone provider for Harvard University. If you have questions regarding telephone service, please visit the PaeTec Web site at www.uis.harvard.edu/student_telecom.
Facilities
Construction
During the summer of 2008 many construction projects will be underway that will result in noise, vibrations and dust in the residence halls during construction hours. All GSAS Residence Halls will be affected by this construction, especially Child Hall, which is near the NorthWest Corner Project currently underway at the Law School. Specifically, drilling and excavation work which includes the use of heavy equipment is expected to take place outside of Child Hall. Students should expect disruptions during construction hours.
City of Cambridge regulations currently permit construction work from 7AM - 6PM, Monday - Friday, and 9AM - 6PM on Saturdays. All projects are monitored by Harvard University’s Construction Mitigation Team to ensure that they do not exceed limits on noise, vibration, dust or radiation set by city regulations and that they work only within the designated construction hours.
Residents who have complaints or questions about the construction should call the Mitigation Office at 496-0857 or visit http://www.construction.fas.harvard.edu/ for more information.
The summer housing rates listed below reflect a construction discount. GSAS Housing Services recognizes this discount does not eliminate the disruption students may experience, however the construction must continue until the project is completed.
All Buildings
General maintenance including window cleaning, carpet cleaning, screen repair and painting of common areas will take place in all buildings throughout the summer.
Conant Hall exterior repointing work will take place for the entire summer. Due to this work, no rooms will be available for occupancy in Conant Hall during the summer months.
*Additional information regarding the GSAS Residence Halls can be found on the "GSAS Residence Halls" Web page: www.gsas.harvard.edu/current_students/housing.php
Room Fees
Please note, these fees have been discounted due to anticipated construction in the North Yard area this summer.
| Building and Room Type | Price - Long-term summer ending 8/17/08 |
| Child Hall SMALL |
$1,408 |
| Child Hall SUITE |
$2,200 |
Application Process and Fee
The application and contract for summer housing must be downloaded from the GSAS website and returned to the GSAS Housing Office located in Dudley House, Room B2 or emailed to gsashous@fas.harvard.edu. To be considered in the first round of housing, applications must be received by the GSAS Housing Office by Friday, March 21, 2008 at 5p.m. Applications received after this deadline will be assigned rooms on a space-available basis.
A housing deposit fee of $150.00 will be placed on your term bill when you are assigned a room and will be credited towards the summer room charge. Once you have been assigned a room, the housing deposit fee is non-refundable. You will not be charged a deposit fee if GSAS Housing Services cannot assign you a room.
The remainder of the summer room fee will be billed to all students' term bills in July.
Assignment Process
Assignments will be based on the results of a lottery held after the March 21, 2008, application deadline. The Housing Office will begin emailing assignments to applicants on March 28, 2008. Current residents of Child Hall will be assigned to their current rooms whenever possible. If there are more applications than rooms available we will create a waitlist for cancelled rooms.
Special Preference
Special preference for a room may be given because of medical needs or a physical disability. If you have a physical disability or medical condition that you believe necessitates your being given special preference for an assignment, please contact the Accessible Education Office (AEO) prior to the March 21 deadline.
Key Pick-Up - Friday, June 6, noon -5:00PM.
Keys for summer residents moving in on Friday, June 6, will be available from 12:00 noon - 5:00 pm in #B-2 of the Dudley House, GSAS Housing Services.
Information for Current Residents
Current residents of the GSAS Residence Halls who are assigned summer housing will be permitted to stay in the residence halls between academic year move-out on Thursday, May 29, and summer move-in on Friday, June 6. Residents who are not assigned to their current rooms for the summer should anticipate moving to their summer room assignment on Friday, June 6, unless other arrangements are made by the Housing Services office. In some cases, if rooms are ready, residents may be asked to move to their summer assignment before June 6. Specific information regarding moving procedures and guidelines will be available in the middle of May.
Cancellations And Cancellation Fees
The assignment process used by GSAS Housing Services assumes that students who are assigned rooms will accept them. All cancellations must be made in writing to GSAS Housing Services.
Students who have been assigned Long-Term summer housing and who decline their assignments before April 4, 2008, will lose the $150.00 housing deposit fee.
Students who accept a Long-Term summer housing assignment and then cancel their assignment before April 25, 2008, will lose the $150.00 housing deposit fee and be charged an additional $50 cancellation fee.
Students who cancel their Long-Term summer housing assignment between April 25, 2008 and May 9, 2008, will lose their $150.00 housing deposit fee and will be charged a cancellation fee of $100.00.
Students who cancel their Long-Term summer housing assignment on or after May 10, 2008 will be charged a cancellation fee of $250.00 and are responsible for all housing charges through the date on which their room is vacated and their key is returned to the Housing Services office. GSAS Housing Services must be provided a minimum of 10-days notice of a resident's intent to vacate a room.
Changes to Assignments
Any changes in room assignments after an assignment has been accepted will result in a $50 change fee for each change requested.
Payment
All applicants will be term-billed the $150.00 housing deposit fee at the time they are assigned a room. The remainder of the summer room fee for Long-Term housing will be charged to residents' term bill in July. Any cancellation fees will be term-billed on the date of the cancellation.
Important Dates
Week of March 3, 2008
Summer housing application and contract is available in PDF format online. Application must be filled out and returned to the GSAS Housing Office or emailed to gsashous@fas.harvard.edu by the March 21 at 5pm deadline.
March 21, 2008
Application deadline for first round of summer housing assignments.
March 28, 2008
First round of summer housing assignments communicated via e-mail. Applicants included in the lottery who do not receive assignments in the first round will be notified of their waitlist status via e-mail as well.
April/May 2008
Late applications welcome. Rooms assigned on a space-available basis.
May 29, 2008
Contracts for the 2007-2008 academic year housing end at noon. Students that move out after 12pm will be term billed late move-out fees. Summer contract begins for current residents of GSAS residence halls.
June 6, 2008
Keys for summer housing may be picked up in GSAS Housing Services Office in Dudley House #B-2, between 12:00 noon and 3:00 PM. Harvard College students may make arrangements with the Housing Office for earlier key pick-up date, if necessary.
August 17, 2008
Summer contracts end at noon. No extensions will be granted. Keys should be dropped in the key return slot at Perkins 20.
August 17 – August 29, 2008
Interim housing period. This housing is not guaranteed and is based on availability. Students should make alternate housing arrangements for this time period. Many facilities/maintenance projects will take place inside the GSAS Residence Halls at this time. Students who are granted interim housing should expect potential inconveniences due to this work.
Please print this web page of summer housing information for your reference. Thank you.
It is unlawful and contrary to Harvard University policy to discriminate on the basis of age, creed, national origin, race, disability, sex, or sexual orientation.
GSAS Housing Services
Harvard University
Dudley House, Room B-2
Cambridge, MA 02138
617-495-5060
Fax 617-496-5169
Office Hours: Monday - Friday, 9:00 am - 5:00 pm
E-mail: gsashous@fas.harvard.edu